This Privacy Statement describes our privacy practices. Please read this Privacy Statement carefully to learn how we collect, use, share and otherwise process information relating to individuals (‘Personal Data’), and to learn about your rights and choices regarding our processing of your Personal Data. A reference to ‘IRT’, ‘we’, ‘us’, or the ‘Charity’ is a reference to International Refugee Trust.
The International Refugee Trust raises money to help improve the lives of refugees, internally displaced people and returnees around the world. We are a registered charity in England and Wales (registered charity number 802450). Our company number is 02505284 and our registered office is at Prama House, 267 Banbury Road, Oxford, OX2 7HT.
The International Refugee Trust is the controller of your Personal Data and is responsible for its processing, unless expressly specified otherwise in our full Privacy Statement. Please see the ‘Contacting Us’ section, below, for our contact information.
This Privacy Statement applies to the processing of Personal Data collected by us when you:
Our website may contain links to other websites, applications and services maintained by third parties. The information practices of such other services, or of social media networks that host our branded social media pages, are governed by third parties’ privacy statements, which we encourage you to review to better understand those third parties’ privacy practices.
Personal Data we collect directly from you
The Personal Data that we collect directly from you includes the following:
If you believe that your Personal Data has been provided to us improperly, or to otherwise exercise your rights relating to your Personal Data, please contact us by using the information in the ‘Contacting Us’ section, below.
We may also collect information about you from other sources and combine this information with Personal Data provided by you. This helps us to update, expand and analyse our records, identify new customers and create more tailored advertising to provide services that may be of interest to you. We collect Personal Data from the following sources:
Social media profiles, LinkedIn URLs, the Government Services and Information website, and custom profiles, for purposes of targeted advertising, delivering relevant email content, event promotion and profiling.
Donations made to IRT can be made via credit or debit card payments, standing orders, Charity Aid Foundation (CAF) vouchers, cash, and cheques as well as online giving platforms such as JustGiving and Virgin Money Giving.
We ensure that all payment or donations are carried out securely and in accordance with the Payment Card Industry Security Standard (PCI DSS). For more information about these standards, please visit https://www.pcisecuritystandards.org/.
In addition to keeping your payment information safe during the payment process, we will:
To process donations made through our website, we use a third party called Stripe Payments Europe Ltd (‘Stripe’).
For all areas of our website which collect personal information, we use a secure server which can be identified with the URL starting with https://. Although we cannot 100% guarantee the security of any information you give us, we do enforce strict procedures and security features to protect your information and prevent unauthorised access.
With both cookies and spotlight tags, the information we collect is anonymous and does not personally identify you. Occasionally we gather information such as pages most visited to help improve our website and activities.
The Charity uses the following lawful bases for processing your personal information:
Under the lawful basis of consent for processing, we collect your information as follows:
Under the lawful basis of legitimate interest for processing, we collect your information:
Where we need to collect and process Personal Data by law, or under a contract we have entered into with you, and you fail to provide the required Personal Data when requested, we may not be able to perform our contract with you.
We do not and will not sell or swap your information with any third party for their marketing purposes; however, we may share or receive information in the following ways:
All our data processors are carefully selected and are trusted partners of the Charity. All our trusted partners are required to comply with data protections laws and our high standards and are only allowed to process your information in strict compliance with our instructions. We will always make sure appropriate contracts and controls are in place with our trusted partners and we regularly monitor all our partners to ensure their compliance.
For further information on the recipients of your Personal Data, please contact us by using the information in the ‘Contacting Us’ section, below.
We do not share your information for any other purpose.
We aim to store all information within the UK or within the European Economic Area (EEA).
In some situations, is it possible that your information may be transferred outside the EEA. This may occur where, for example, one of our trusted partners that is processing information on our behalf has servers located in a country outside the EEA.
If this is the case, we will take appropriate steps to ensure your privacy continues to be protected as outlined in the privacy statement and in line with our legal obligations.
Our website is not directed at children and young persons. We do not knowingly collect Personal Data from children under the age of 16. If you are a parent or guardian and believe your child has provided us with Personal Data without your consent, please contact us by using the information in the ‘Contacting Us’ section, below, and we will take steps to delete such Personal Data from our systems.
We may retain your Personal Data for a period consistent with the original purpose of collection (see the ‘Purposes for which we process Personal Data and the legal bases on which we rely’ section, above). We determine the appropriate retention period for Personal Data based on the amount, nature and sensitivity of your Personal Data processed, the potential risk of harm from unauthorised use or disclosure of your Personal Data and whether we can achieve the purposes of the processing through other means, as well as based on applicable legal requirements (such as applicable statutes of limitation).
After expiry of the applicable retention periods, your Personal Data will be deleted. If there is any data that we are unable, for technical reasons, to delete entirely from our systems, we will put in place appropriate measures to prevent any further use of such data.
For further information on applicable data retention periods, please contact us by using the information in the ‘Contacting Us’ section, below.
You have certain rights relating to your Personal Data, subject to local data protection laws. Depending on the applicable laws and if you are in the EEA, these rights may include:
How to exercise your rights
To exercise your rights, please contact us by using the information in the ‘Contacting Us’ section, below. We try to respond to all legitimate requests within one month and will contact you if we need additional information from you to honour your request.
Your preferences for email marketing communications
If we process your Personal Data for sending you marketing communications, you may manage your receipt of marketing and non-transactional communications from us by clicking on the ‘unsubscribe’ link located on the bottom of our marketing emails.
Additionally, you may unsubscribe by contacting us using the information in the ‘Contacting Us’ section, below. Please note that opting out of marketing communications does not opt you out of receiving important business communications related to your current relationship with us, such as communications about your donations or security information.
This is where you receive information about the Charity though your mail box. Postal marketing enables us to contact a wide range of individuals and is an easy way to keep you updated. It allows you to donate and get involved in your own time and which isn’t intrusive to you.
For this reason, we use our legitimate interests to send marketing in this way. This means that we won’t ask you for prior permission to send you marketing by post, but you can always tell us if you no longer wish to receive post.
We take precautions including organisational, technical and physical measures to help safeguard against the accidental or unlawful destruction, loss, alteration and unauthorised disclosure of, or access to, the Personal Data we process or use.
While we follow generally accepted standards to protect Personal Data, no method of storage or transmission is 100% secure. You are solely responsible for protecting your password, limiting access to your devices and signing out of websites after your sessions. If you have any questions about the security of our websites, please contact us by using the information in the ‘Contacting Us’ section, below.
To enable us to fundraise for high value giving opportunities appropriately and effectivity, we will research individuals and organisations to help us identify suitable major donors, corporate partners, patrons, and trustees.
This research helps us to identify individuals or organisations who have the capacity to make substantial donations, who appear to have an interest in supporting our cause, and who may be able to help us to raise funds through volunteer support for our appeals, events, or partnership opportunities.
Processing of information for High Value Fundraising
We use our legitimate interests to process information for high value fundraising research.
The processing of your information in this way for High Value Fundraising is instrumental in enabling us to support large-scale projects and initiatives that benefit the International Refugee Trust. We appreciate that you expect us to conduct such processing in an efficient and professional manner whilst taking your right to privacy into account.
We will inform you of the processing we undertake when we first contact you and then at further regular intervals throughout the lifetime of our contact with you. To view your rights, please visit the ‘Your rights relating to your Personal Data’ section.
How we undertake research
We are careful to ensure information collated is not excessive or intrusive and is sourced reliably and appropriately. Any research which is undertaken only uses credible, publicly available information; this may include sources such as national and local press, Companies House, Charity Commission, and from social media sites such as LinkedIn. We will only use information where the data has been deliberately made public and we do not collect any sensitive information.
To comply with our obligations as a Charity, we must also take reasonable and appropriate steps to know who our donors are, particularly where significant sums are donated.
Using Charity Law as a legal basis for processing, we may conduct due diligence to provide assurances that donations and support are from appropriate sources. This is to safeguard our reputation and to help us mitigate any associated risk. We have clearly defined principles that guide how we engage in mutually beneficial relationships with companies, foundations, and individuals. These principles ensure that we raise money legally, safely, and transparently. The nature and extent of due diligence research is proportionate to the fundraising opportunity. Any information we collect for these purposes will only consist of what is necessary for us to meet these requirements and will be process in line with your rights. To view your rights, please visit the ‘Your rights relating to your Personal Data’ section.
We will update this Privacy Statement from time to time to reflect changes in our practices, technologies, legal requirements and other factors. If we do, we will update the ‘effective date’ at the top of this Privacy Statement. If we make an update, we may provide you with notice prior to the update taking effect, such as by posting a conspicuous notice on our website or by contacting you using the email address you provided.
We encourage you to periodically review this Privacy Statement to stay informed about our collection, processing and sharing of your Personal Data.
To exercise your rights relating to your Personal Data, or if you have questions regarding our privacy practices, please mail us at: [email protected]
We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy. If, however, you believe that we have not been able to assist with your complaint or concern, and you are in the EEA, you have the right to lodge a complaint with the competent supervisory authority.